Saturday, 23 March, 2019
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Legalisation of corporate documents by Apostille Den Haag

When the incorporation documents for a company are issued in one country, with the intention to use the company in another country, there may be problems in having these corporate documents legally acknowledged in the other country where the entrepreneur plans to use the company. Such examples may include opening a representative office of the company or establishing a bank account there.

In such instances, additional authentication of the foundation documents may be required. As such, it may be necessary to have the documents authenticated as being true documents by the “other country” Consulate in the country of incorporation of the company.

The Hague Convention adopted in 1961, known as the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents, has largely simplified the procedures for official acknowledgement of documents issued in other countries. According to the Hague Convention, all official and legal bodies in countries which have signed the Convention must acknowledge the legal validity of a foreign document if a special seal, known as the “Apostille” or “Apostille den Haag” is attached to the foreign document.

The Apostille may look different in each country but it has a unified form and consists of ten mandatory paragraphs. The first four paragraphs refer to the document being legalised and the last six to the Apostille itself:

  1. Country of origin of the document to be authenticated.
  2. Name and surname of the signatory of the document such as notary public, lawyer or other responsible person who has prepared the document for certification by Apostille.
  3. Position of the signatory of the authenticated document such as the profession of notary public, lawyer or other responsible person.
  4. Description of any seal or stamp on the document to be authenticated such as the company seal or official seal of foreign country.
  5. Place being the city of issue of the Apostille.
  6. Date of issue of the Apostille.
  7. Name and surname of the signatory of the Apostille being the name and surname of official responsible for certifying documents.
  8. Record number of the Apostille.
  9. Seal of the authority issuing the Apostille.
  10. Signature of responsible official.

Currently, it is unlikely that a company whose corporate documents are not legalised appropriately would be used. It is generally impossible to open a bank account without the legalised documents, yet alone to establish a representative office, or carry out other actions that require acceptance by the state institutions in another country.

As a result of this, all companies in INTERNATIONAL OVERSEAS SERVICES have a set of fully Apostilled corporate documents without any extra charges to the base price, and are therefore fully prepared for account opening in any bank and other business operations in other countries.